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Budgeting Your Time for Maximum Productivity

Posted by Randy Anderson on February 27, 2017 at 9:05 PM

Randy Anderson, today’s guest, is the founder of e3 Professional Trainers, where the purpose is to provide customized training that helps individuals become more engaged and better equipped to excel in their jobs. In this podcast, Randy presents a new perspective on time – how it can apply to your day to day work schedule as well as other aspects of your life.

 

Time Budgeting

What is the difference between time budgeting and time management? If time is money and most businesses and entities budget their money, why not budget your time as well?

Managing time isn’t really realistic – time is always coming and going. One can only manage the use of one’s time. Sometimes people utilize more effort on their time management systems than they do on the actual tasks that require the effort.

Time is the currency of life. If the price of your time was dependent on how you used it, what would be done differently?

4 Different Classifications to Consider When Planning Your Time Budget

  1. Non-negotiable, unchangeable events – You have to do these things and they have to get done by a certain time.
  2. Negotiable, unchangeable events – If you are going to do these things, they have to be done by a certain time.
  3. Non-negotiable, changeable events – You have to do these things, but there is no specified time frame for you to do them.
  4. Negotiable, changeable events – These things aren’t of vital importance, but if you decide to do them you also get to decide when you do them.

Tips for Organizing Your Tasks Based on the 4 Event Classifications

  • Consider frequency of the tasks.
  • Consider the length of time of each task.
  • Allocate enough time for each task so that you don’t under budget each item.
  • Most people spend their time in category 3 – non-negotiable, changeable events.
  • Leave some cushion in your time budget in the event that tasks may need to be shuffled around. However, Randy urges that you stick as closely as possible to your new time budget.

Challenges to Adapting to a New Time Budget

  • Coping with how other people choose to manage their time
  • Unexpected opportunities and interruptions.
  • Cultivating a mindset of time budgeting that is consistent throughout all facets of your life.

Strategies to Overcome the Most Common Time Budgeting Obstacles

  1. Try not to let others control your time.
  2. Ensure that your ‘to-do’ items are initially prioritized correctly.
  3. Make appointments with yourself (if you need to work on a report or prepare a meeting).
  4. Value your time and the time of others.

Email randy@e3professionaltrainers.com for samples and materials of how to budget your time. 

For more information visit e3 Professional’s website.